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Graduate School

Promotion of oral defense procedures

updated on March 18, 2020 : as part of continuity planning in connection with COVID-19 and to minimize the impact on student planning of dissertation deviations, we have made the following changes to our guidelines and procedures :

Up to further announcement, we remove the current graduate school restrictions that require members of students and committees that are physically present in defense and that the defense is open to the public.

We temporarily modify some of our standard guidelines and procedures in terms of form input and the required signatures - Visit this page for details .

The hardcopy Certificate of Completion has been replaced by an e-mail approval process. The approval instructions are sent to their committee members prior to their defense.

The information on this site relates only to doctoral students. The Students of the Master may not have to hold a defense of their work or project. Give your department for more information.

Preparation for oral defense

A formal public defense must take place at the campus for a date set by the committee chair and approved by the graduate school.

Preliminary approval of the Dissertation of the Committee is recommended before the formal defense.

This approval should be based on the valuation of copies of the final manuscript that the candidate provides for the dissertation committee at least 3 weeks before formal defense.

deadlines

Finally, in a certain term, the oral defense of Friday of the week 9

The deadline to apply for oral defense is 3 weeks before the Defense Date.

The signed final certificate must be submitted to the graduate school within 2 weeks after defense or the published deadline, depending on what is earlier.

The final, approved committee dissertation must be uploaded along with the Thurs / Dissertation Approval Form of Mondays of Week 11 the final period.

presence of committee members at oral defense

.
• The preferred best practice is to have all members of the dissertation committee physically present at the final oral defense

Instructions for applying for oral defense

Send a application for Advanced degree in GradeWeb . The priority period is the second Friday of the term. Specific dates for each term are listed here .

Before the application, you should have already received a preliminary agreement from your committee members to be available at the specified day, and the time you want to hold your defense.

Please leave enough time for the online process to get e-mail confirmations from the faculty so that you can fulfill the application deadline of 3 weeks before your Defense Date.

We recommend that you start the process at least 4-5 weeks before your defense date.

If one of the committee members can not assume physically - according to Presence Exception Guidelines , this must specify as part of the online process.

If you submit the Oral Defense Application, each of your committee members will receive an e-mail in which you asked to sign up at GradeWeb and confirm your presence (or do without or renounce).

After all your committee members submitted their confirmation into degree weaf, the Graduate Coordinator for its Department Prints the application for final oral defense, you will receive the signing of the department head and send a scanned copy to the graduate school.

• The graduate school must receive the signed form at the latest three weeks before the defense date.

About one week before Your Defense Date, the graduate school will send a final certificate to your committee chair.

According to their defense, the chair for obtaining signatures of their committee members and the head of the department and the return of the final certificate to the graduate school within 2 weeks or from the published period , depending on what is earlier ,

If one of their committee members did not physically present in defense, they must send an e-mail approval instead of signing the certificate of the Dompletion (see Waiver of the presence ). This e-mail is also due within 2 weeks or from the published period , depending on what is earlier.

Additional information about oral defense

If you hold your oral defense after the established conceptual period, you will be considered an applicant for the next term of office.

Registration requirements for the final term vary depending on when you can submit your final dissertation to the graduate school.

Defense during the breaks between the terms: The graduate school allows the defenses to be held between the conditions during the break between the conditions, but some departments can be limiting whether students at these times hold defensive change can. Please inquire about your department before you plan a defense during a break.

If you plan your defense during a term, a graduate is the term after the break. Registration requirements for the final term vary depending on when you can submit your final dissertation to the graduate school.

Counseling psychology, school psychology and clinical psychology students: Students in these programs can hold the defense and receive the approval of the final dissertation before they require the year internship . The degree is excellent if the internship is successfully completed.

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