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Writing business memos
What is a business memo?
A business memo is a short document used to transfer information within an organization. Memos are characterized by short, direct and easy to navigate. They are less formally as letters, but should maintain a professional, concise style. The purpose of a business memo is often two times: to identify a problem and to propose a solution. Other times can provide or request Memo's factual information.
Business memos should accommodate lively readers who want to quickly and easily want to find the information you need from the memo. When writing a business memos, you should structure your memo to accommodate three types of readers:
Remember that these readers have different purposes to read the memo. Often, readers have to make policy and action decisions on the basis of the recommendations. Others may want to obtain specific information (evidence) required to understand and justify policy and action decisions. The readers can also get a feeling of their professional ability and their judgment.
To determine the purpose and audience of your memo, ask yourself: Who is the intended recipient of this memo? What do I want that the recipient has to do after reading the memo? What information is the recipient in the memo? These types of questions will help lead their contents, structure and signs of influencing.
How do I write an effective business memo?
As mentioned above, an effective business note is short, direct and easy to navigate. The following five writing strategies help the readers to navigate easily and quickly business memos:
Standard Memo heading
Although the format for a memo can vary from an organization to another, the standard header consists of a series of clearly labeled lines that provide important information about the content of the memos and their distribution. The following are standard elements of a memo header:
Date: The date on which the memo is distributed
to: The person (s) to which it is addressed mainly
(sometimes with professional title)
CC: Name (s) from each other that receives a copy
(sometimes with professional title)
From: Name of the writer, usually follows / you
Handwritten initials (sometimes with professional title)
Topic: or Re: Concis statement of the topic of the memo
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